Professional Facilities Management Services

For Facilities Directors to accomplish their duties and responsibilities, they should have a detailed and complete management plan. Planning is important in anticipating both long-term needs and short-term requirements. 

It becomes the basis for how facility O&M is successfully applied to all assets of the infrastructure so that occupants/customers are satisfied, and the organization’s mission is accomplished. 

It helps the facility director to determine: 

· The level of service expected and wanted. 

· Operations and maintenance policies and procedures. 

· Operational requirements. 

· Maintenance program requirements in detail and specified through service level agreements. 

· Operational and capital improvement projects based on total cost of ownership and life-cycle cost analysis. 

· Availability and capability of facility management organization resources. 

· Services and tasks to contract. 

· Programs for quality control and assurance. 

· Key performance indicators and balanced scorecard measurements

Plans generally begin at a high strategic level and proceed to the ever-greater detail of tactics to accomplish the strategy.

A tactical plan is a detailed set of steps needed to accomplish a goal in the strategic plan. 

For O&M, basic levels of plans may include the following: 

· The strategic purpose and strategic planning levels consider the requirements and expectations of occupants or customers and align them with the mission, vision, values, and culture of the entire organization. 

· By understanding the entire organization’s identified strategy, the facility manager works within the strategic goals to support or develop a three- to five-year strategic facility plan. 

·O&M tactical plans of the steps needed to accomplish the goals in the strategic plan are created. Tactical plans are usually short-range activities (generally covering a year or less). For facility management these tactics are represented through maintenance schedules, operational activities, service delivery outcomes, equipment replacement timelines and other O&M tasks.

Pyramid role is to align your organization mission and core values to its operational perceptions specific to operations and maintenance. Other parallel aspects, such as preparing budgets, developing design and construction plans, and preparing for capital renewal.

Thus, we would spend some time in each Facility to start with building assets assessments.

First, we need to know what materials, components, equipment, and systems exist in the facility, that is, all infrastructure assets. It is critical to know what a facility actually contains in order to put a plan to be managed and maintained. In addition, we need to understand and incorporate plans for capital renewal and repairs in a complete program for managing the physical infrastructure.

We will develop an O&M approach through several aspects: 

·Determine physical assets as an inventory. 

·Determine maintenance and repair cycle. 

·Determine maintenance schedule. 

·Determine applicable regulations, codes, and standards. 

·Determine agreed-upon occupant services and requirements.

It will be helpful, especially with new buildings, to have this data in place to save us time.

The assessment will end as a spread sheet shared in the facility SharePoint drive and can be uploaded or data entered to CMMS as a facility asset. That will facilitate pick up tasks from the assets already in CMMS.

We have more than 20 years experience in facilities maintenance management

We are certified FMP by the IFMA.